Meetings

Besides event meetings (see Event mode), JOGL Network has a general booking feature: you decide whether people can book a meeting with you, when, and under which rules, and eligible members see a Book a meeting button on your profile.

Opening your bookings

Everything lives in Settings → Meetings:

• Bookings on / Bookings off — the master switch at the top of the page. When on, eligible members see the button on your profile.
• Who can book — Anyone who can see my profile, Community co-members, My connections only, or No one. A block overrides it: when one of two members has blocked the other, neither sees Book a meeting on the other's profile, and a pending booking between them can no longer be confirmed (see blocking a member).
• Availability — your timezone and weekly windows per day (with a Copy Monday to weekdays shortcut).
• Booking rules — the meeting lengths you offer, a buffer between meetings, the minimum notice, and how far ahead people can book.
• Places and calendars — the meeting locations the booker picks from (leave empty to let them type one), and your connected calendar (below).
• Confirm bookings automatically — approve every booking instantly, or approve each request yourself.

Changes here, turning bookings on included, apply only once you press Save changes; until then a bar at the bottom of the page shows Unsaved changes, with Discard to undo them.

Connecting Google Calendar

Under Places and calendars, Connect beside Google Calendar hides the times you're already busy from your booking availability. JOGL Network reads only your free/busy status — never the details of your calendar events. You can disconnect or reconnect at any time.

Requests and upcoming meetings

Requests and upcoming in the same settings section lists pending requests to Confirm or Decline, and your upcoming meetings, each of which you can Cancel. Meetings you booked that still await the host's confirmation are listed under Your pending requests, where you can cancel them too. Two different emails go out, and they carry different actions — neither one carries all three:

• When a request arrives, the host gets an email with Approve and Decline buttons, each of which opens your meeting settings and asks you to confirm. There is no cancel button: nothing is booked yet.
• Once a meeting is confirmed, both people get the invite email. It carries a Cancel this meeting button (on profile bookings), and no confirm or decline buttons.

What happens to a booking afterwards is told to the other person, in their own language, by push and by email, each following their switches in Settings → Notifications:

• Declined or expired request: the person who booked hears that the host declined it, or that the host did not answer in time, in which case the notice says they can pick another time on the host's profile when they can still see it.
• Cancellation: when one side cancels a confirmed meeting, the other side is told, and the email says to remove the meeting from their calendar if they added it; the calendar entry is not removed for them. When the person who booked withdraws a pending request, the host is told, if they were told of the request in the first place.
• Confirmation: by push only, since the invite email already goes out: the person who booked when the host approves their request, and the host when someone books a slot that confirms automatically.

A confirmation opens your meeting settings. The other notices open the other person's profile when you can see it, and your meeting settings otherwise, since the booking no longer shows there. A cancellation or a confirmation is not sent once the meeting's slot has ended.

Booking someone else

On a profile that shows Book a meeting, pick a length and a slot, optionally say what it's about and choose a location, and Book. Depending on the host's settings you either get Meeting booked — check your email for the invite or Request sent — awaiting confirmation.